DH Fleet Expense Software
Fleet Management | Accounting | Compliance | Profitability
Monthly Expense Trend
Quick Actions
Top Expense Categories
Upcoming Compliance & Service
Partner / Person Balances
Highest Vehicle Expenses — This Month
Recent Transactions
New Expense Entry
Expense Register
| Date | Group | Account | Vehicle Tag | Driver | Category | Supplier | Payment | VAT | Net | Total |
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Vehicle Monthly Income
Standard monthly working hours: 260 hours. Income is calculated pro-rata from actual regular hours, with overtime added separately.
| Month | Vehicle | Company | Hours | OT Hrs | OT Amount | Invoice | With VAT | Received | Outstanding | Driver |
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Vehicle Master & Documents
CSV import uses Vehicle No. as the unique key. Existing matching vehicles are updated; new vehicle numbers are added. Blank CSV cells do not erase existing data.
| Vehicle | Plate | Type | Make | Model | Reg. Expiry | Insurance | Next Service |
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Driver Master
CSV import uses Employee ID as the unique key. Existing employees are updated; new employees are added. Assigned Vehicle must match a Vehicle No. in Vehicle Master.
| Name | ID | Mobile | Vehicle | License | Visa/ID | Salary |
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Bank Accounts
| Bank / Account | Reference | Opening | Current Balance | Notes |
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Bank Transaction — Money In / Money Out
Category Summary
Like your manual ledger: deposits increase a category and payments reduce it. Click a category to filter its transactions.
| Category / Account | Deposits | Payments | Net |
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| Date | Bank | Num / Ref | Payee / Description | Posting | Account / Category | Vehicle | Memo | Payment Method | Payment | Deposit | Balance |
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Petty Cash Advances & Settlements
Give cash to a staff member, then record the expense breakup against the same holder. The system keeps the unspent balance with each person.
Holder Balances
| Holder | Cash Given | Expenses | Returned | Balance With Holder | Status |
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| Date | Holder | Type | Ref | Category | Vehicle | Supplier / Description | Cash In | Expense | Returned | Holder Balance |
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Partner / Person Master
| Name | Mobile | Vehicles / Ownership | Opening | Current Balance | Notes |
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Partner Ledger Entry
| Date | Person | Type | Description | Ref | Debit | Credit | Balance |
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Partner Monthly Vehicle Profit & Dues
For the selected month and one or multiple assigned vehicles, the system auto-fetches invoiced/received income, vehicle expenses and associated driver salary, then calculates net income, partner payments and outstanding dues.
Driver Monthly Salary Sheet
| Month | Driver | Hours | Basic | OT | Total Salary | Advance/Ded. | Net Payable | Paid |
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Vehicle & Driver Documents
Upload PDFs, images and Office documents. Use Full Portable Backup to move documents to another computer.
| Owner | Document | File | Expiry | Size |
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Service & Expiry Alerts
Items due within 30 days are highlighted.
| Vehicle / Driver | Item | Due Date | Status |
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Vehicle Monthly Ledger — Excel Style
Select a month and one or multiple vehicles to reproduce the monthly income, expense, driver salary, net income and payment view used in your manual workbook.
Monthly Report
System Settings
Manage all accounting masters and software preferences from one place.
Expense Categories
Create the categories used for vehicle and office/admin expenses.
Account Types / Categories
Maintain the accounting classification used across expenses and ledgers.
Posting Types
Control transaction posting choices used in the Bank Ledger.
VAT Settings
Default UAE VAT rate used for new transactions. Individual transactions can be No VAT, VAT Exclusive or VAT Inclusive.
Vehicle and company P&L use the Net amount. VAT is stored separately; bank/petty cash balances use the Total paid/received.
Payment Methods
Manage cash, bank, card and other payment methods.
Central Users & Security
This centralized edition uses server-side accounts. All users work with the same live fleet database.
Admin can create or disable users. Passwords are hashed on the server and are never stored in the browser database.
Zoho Books Monthly Export Center
CSV exports are arranged for Zoho Books field mapping. Zoho Books lets you map CSV headers during import and save the mapping for future monthly imports.
Recommended workflow: import bank statement into Banking; import operating costs into Purchases → Expenses; use Manual Journals for consolidated adjustments. Always review Zoho’s import preview before posting.
Zoho Expense Account Mapping
| Fleet Category | Zoho Books Expense Account |
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Backup & Restore
Use Full Portable Backup to move all data and uploaded documents to another computer.
Central database is active. Backup downloads a portable copy of the current shared data.